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The NVivo Collaboration Server (NCS) is a managed virtual server that supports collaborative NVivo projects. When several researchers work on the same research data collection with NVivo, sharing access to the resources can be complicated. The NVivo Collaboration Cloud is one option, but it is quite expensive, and the resources are not hosted at the University of Melbourne. The NCS runs on the Melbourne Research Cloud in the University’s private datacenter. Because NCS NVivo projects are inherently collaborative, this Resource is not allocated to you as an individual researcher but rather to research Activities - as such an Activity is needed to access this resource.

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How do I create an NVivo Collaboration Server Project?

1. Add the NVivo resource to your desired Activity on the Home page

2. Then, on the Home page, click the button titled “Request NVivo Project”

3. Complete the project request form ensuring you add all collaborators with the appropriate permission levels (you can always change these details later). Then, when you are ready, submit the project request

4. Once we have approved and completed your request, you will be able to view your NVivo Project and access the connection details to access the NCS by clicking “View Project” on the Home page

Setting up an NVivo collaboration project takes a bit of time, so you will see the project status appear as “Pending”. When we process your request, we will add you and your collaborators to the NCS, create the project and assign the relevant licenses and permission levels. When this is complete, we will notify you and your collaborators that the NCS project is ready to use. We aim to review and implement project requests in 2-3 business days.

How do I connect to the NVivo Collaboration Server?

First, install the NVivo Client on your Windows computer.

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1. Open the NVivo client application (which can be installed from the software centre)

2. Click on 'Open Other Project'

3. In the pop-up window that appears, change the selection in the dropdown menu from"NVivo Projects" to "NVivo Server Projects"

4. A new pop up window will appear, click on "Add"

5. Another pop-up window will appear, fill it in with the following information:

   • Connection name: Unimelb NVivo Collaboration Server

   • Host: nvivo.cloud.unimelb.edu.au

   • Connect as: use “Current Windows User” if using a university computer or Researcher Desktop, otherwise select the alternate option and enter UNIMELB\your_unimelb_username

6. Click on Test Connection and then Ok. If the connection fails ensure you are on the admin VPN or using a Researcher Desktop

7. A new connection named "Unimelb NVivo Collaboration Server" will appear in the previous pop-up window. Click on it and your project will appear under Project Files. Click on this project and then on Open

How do I import an NVivo desktop project to the NVivo Collaboration Server?

1. Open the project that you want to import into. NVivo Collaboration Server projects must be opened exclusively

2. On the Import tab, click “Project”

3. Select the project you want to import

   For an NVivo Collaboration Server project, select NVivo Server Projects, then the server from the Connection name field, and then the project in the Project files field.

4. Choose which project items you want to import

5. Choose how you want to handle duplicate project items

6. Click “Import”

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Only item types that you select are imported. For example, if you import files only, any coding, see-also links, and annotations in the files are not imported.

FAQs

How do I add or remove a collaborator?

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