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The NVivo Collaboration Server (NCS) is a managed virtual server that supports collaborative NVivo projects. When several researchers work on the same research data collection with NVivo, sharing access to the resources can be complicated. The NVivo Collaboration Cloud is one option, but it is quite expensive, and the resources are not hosted at the University of Melbourne. The NCS runs on the Melbourne Research Cloud in the University’s private datacenter. Because NCS NVivo projects are inherently collaborative, this Resource is not allocated to you as an individual researcher but rather to research Activities - as such an Activity is needed to access this resource.

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How do I create an NVivo Collaboration Server Project?

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Important: We strongly recommend downloading QSR NVivo 20.6 (available from the Software Centre on any RCP Windows Researcher Desktop), particularly since NVivo 12 is not supported with any expertise by our team, and NVivo 14 does not support NVivo Collaboration Server at this stage (see more information here).

image-20241007-000953.pngImage Added

NVivo 20 icon on UoM Software Center Applications list

University staff and students can use the UoM license key to register the product. Information for installation and licensing is on ServiceNow. Make sure you use the license keys particular to the NVivo version that you installed.

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Before you can connect you will need both an NVivo project and to be granted access to the server. If you do not have access or have not requested a project yet, see above 'How do I create an NVivo Collaboration Server Project?'.

You need to be connected to a UoM VPN to work with the NVivo Collaboration server.

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Only item types that you select are imported. For example, if you import files only, any coding, see-also links, and annotations in the files are not imported.

FAQs

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titleHow do I add or remove a collaborator?

Please request a change for your NVivo project, to do so:

  1. On the Home page, click on “View Project Details” button

  2. Now that you can see your project, click “Edit”

  3. Then under 'License Allocations' add or remove collaborators as desired

  4. Click “Request Change” to submit the form

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titleCan I assign the 'Project Creator' role to someone else?

Yes, please request a change for your NVivo project as outlined above, and assign the 'Project Creator' permission level to the desired participant.

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titleCan I delete an NVivo project?

Yes, once you are finished with your NVivo project (or if you just want it deleted), follow these steps to request that we delete the project:

  1. On the Home page, click on “View Project Details” button

  2. Now that you can see your project, click “Delete”

  3. Confirm Delete on the pop-up window

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titleWhere is my data stored?

Your data is stored on the University of Melbourne's datacenters, in Parkville, Victoria.

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titleIs my project backed up?

Yes, your projects are backed up by the server automatically on a daily basis and retained for 14 days, but it’s always a good idea to keep a local backup of your work. You can use File -> Copy Project to maintain a local backup.