Generic Data Transfer To/From the University

A common need is to transfer data between organisations without needing accounts for external people.  We have deployed a capability utilising Data Mover that allows:

1. An external person to send data to a UoM person (primary use case)
2. A UoM person to send data to an external person.
3. A UoM person to send data another UoM person.

Getting Started

• The UoM user requests a special URL via ServiceNow that they can email to their collaborator (use cases 1 or 3 above) or use themselves (use cases 2 or 3 above)

Uploading data

• The uploading user should have the Data Mover installed.
• To upload the data, they can click on the link that is sent to them by the UoM user.  This will open the Data Mover client and allow them to upload the data without needing to log in. 
  • It is also possible to just click on the URL in the received email. This will cause the Data Mover to install itself and start the GUI ready for data selection and upload.
• Alternatively, they can Open Data Mover, click Add New, paste in the URL, select the data, enter the recipient email address and click Upload.
• They must specify a recipient user email address.  The recipient will be sent a link allowing them to download the data (see below).
  

Receiving the uploaded data

• After the upload completes, the recipient user receives an email with two URLs:
  
  • The first link, when clicked on or pasted into the the Data Mover GUI, the data will be downloaded to the local file system
  • The second link, when clicked on opens a web page that enables the person to copy the data to one of their own Mediaflux projects
    • Log in to Mediaflux, select the desired Mediaflux project and click Copy
    • After a short time, the data will be available in the destination Mediaflux project

Notes:

1. Please refer to the generic Data Mover page for sample screenshots.
2. The data are initially uploaded to a temporary location in Mediaflux that only the RCS Data Solutions Mediaflux operations team have access to.
3. The recipient user has 30 days to copy/download the data once it has been uploaded. Once that has expired, the uploaded temporary copy of the data will be destroyed.  
4. The data uploaded into the temporary location in Mediaflux is not replicated to the Disaster Recovery system.